YOUR TEAM IS ALREADY USING AI
82% of organizations have staff using ChatGPT. Fewer than 10% have training. Let’s fix that with hands-on workshops that actually stick—plus the SOPs and processes your team needs.
This is Rae, my AI Counterpart. A practical example of what AI Readiness actually looks like in action.
THE NUMBERS DON’T LIE
Your staff aren’t waiting for permission. They’re already experimenting with AI. The question is: do they know what they’re doing?
📚 Sources:
- • McKinsey & Company, “The State of AI” Global Survey 2024
- • Microsoft Work Trend Index: AI at Work Report
- • Salesforce “State of IT” Survey on Shadow AI Usage
- • Public Technology Institute Survey on Local Government AI Readiness
THE CHALLENGES YOU’RE FACING
“Our initial response was, ‘Oh, hell no. We can’t let people access this.’ But people are using these tools. I guarantee it. So blocking it doesn’t really save us anything.”— City Administrator, Chattanooga
😰 SHADOW AI IS EVERYWHERE
Staff are using ChatGPT on their phones, personal laptops, everywhere. You have zero visibility into what data they’re sharing.
🤷 NO CLEAR GUIDELINES
When someone asks “can I use AI for this?” nobody knows the answer. Every department is making it up as they go.
😵 LEADERSHIP KEEPS ASKING
“What’s our AI strategy?” 87% of boards have zero AI training. But they’re expecting YOU to have answers.
⏰ WASTED TIME & BAD OUTPUTS
Staff spending hours fighting with prompts, getting garbage results, then doing it manually anyway. That’s not productivity.
⚠️ DATA QUALITY CONCERNS
“It’s impossible to build algorithms you can trust without quality underlying data.” Your team is using AI on messy data—and nobody’s checking the outputs.
😬 ONE MISTAKE = HEADLINES
NYC’s chatbot told businesses to violate labor law. A Dutch algorithm wrongly flagged families for fraud. One AI error can become a PR crisis overnight.
TRAINING THAT ACTUALLY WORKS
Not generic AI overviews. Hands-on training for YOUR team’s actual work—plus the documentation to make it stick.
😴 TYPICAL AI TRAINING
- Generic overview of AI concepts
- Demo of tools staff can’t access
- No follow-up or documentation
- One-size-fits-all approach
- Staff forget within a week
🚀 AI READINESS WORKSHOP
- Customized to YOUR workflows
- Hands-on practice with real tasks
- SOPs and process docs included
- Department-specific use cases
- 30-day follow-up support
WHAT’S INCLUDED
PRE-WORKSHOP DISCOVERY
Staff Needs Assessment
- Anonymous survey on AI usage
- Identify high-usage departments
- Surface time-saving opportunities
- Uncover staff concerns
Leadership Alignment
- 60-min strategy call
- Review survey findings
- Discuss sensitivities
- Align on goals
Custom Content Creation
- Department-specific use cases
- Custom prompt templates
- Real-world exercises
- Hands-on practice materials
HANDS-ON WORKSHOP
Module 1: AI Foundations
- What AI can & can’t do
- How ChatGPT actually works
- Do’s and don’ts for your context
- Data safety guidelines
Module 2: Prompt Engineering
- Anatomy of effective prompts
- Live practice with real tasks
- Common mistakes & fixes
- When AI helps vs. hurts
Module 3: Your Applications
- Department breakouts
- Role-specific use cases
- Customized exercises
- Peer practice & sharing
Module 4: Build Your Workflow
- Identify personal quick wins
- Create AI-assisted workflows
- Quality control processes
- Action planning
Module 5: Quality & Review
- Spotting AI hallucinations
- Fact-checking outputs
- When to trust vs. verify
- Human-in-the-loop practices
Module 6: Team Implementation
- Sharing wins with colleagues
- Building team prompt libraries
- Creating accountability partners
- 30-day action commitments
Department Tracks Available:
| Department | Sample Use Cases |
|---|---|
| Communications/PR | Press releases, social media, constituent communications, newsletters |
| HR/People Ops | Job descriptions, interview questions, policy drafts, onboarding materials |
| Finance/Admin | Report summaries, data analysis, budget narratives, process documentation |
| Programs/Services | Grant writing support, case notes, program descriptions, outcome reports |
| Executive/Leadership | Board presentations, strategic planning support, stakeholder communications |
DOCUMENTATION DELIVERY
AI Usage Guidelines
- Approved tools & access
- Appropriate use cases
- Data sharing rules
- Quality standards
Prompt Libraries
- Department-specific templates
- Example inputs & outputs
- Customization tips
- Common mistakes to avoid
Quick Reference Cards
- Prompt writing basics
- Do’s and Don’ts
- Department quick wins
- Where to get help
Process Workflows
- When to use AI vs. manual
- Output review checklists
- Escalation procedures
- Quality assurance steps
Leadership Briefing Kit
- Executive summary
- Talking points for board
- Implementation timeline
- FAQ for stakeholders
Training Materials Archive
- Workshop slide deck
- Exercise worksheets
- Recording (if virtual)
- Resource links
30-DAY FOLLOW-UP SUPPORT
Training doesn’t end when the workshop does. For 30 days after delivery:
- ✓ Email support for questions as staff implement
- ✓ One 30-minute check-in call to troubleshoot (Comprehensive)
- ✓ Updates to documentation based on feedback
- ✓ Additional prompt templates as needs emerge
WHAT YOUR ORGANIZATION GETS
STAFF CAPABILITY
Every participant leaves knowing how to use AI for their specific job—not theory, but practical skills they can use Monday morning.
CLEAR GUIDELINES
Written documentation that answers “how should I use AI here?” No more guessing or going underground.
TIME SAVINGS
Staff report saving 2-5 hours per week on routine tasks. That’s capacity you can redirect to mission-critical work.
LEADERSHIP CONFIDENCE
When your board or council asks “what are we doing about AI?” you have a clear answer backed by documentation.
RISK MITIGATION
Clear guidelines mean fewer data privacy mishaps, reduced liability exposure, and protection against the AI errors that make headlines.
STAFF BUY-IN
Training framed as enablement, not surveillance. Your team feels supported rather than threatened—critical for union environments and staff retention.
What You Can Tell Your Board or Council:
INVESTMENT
Choose the package that fits your organization’s size and needs.
- Pre-workshop staff assessment
- 60-minute leadership alignment call
- Half-day workshop (4 hours)
- Up to 30 participants
- 2-3 department focus areas
- AI usage guidelines document
- Quick reference cards
- Core process documentation
- 30-day email support
- Everything in Core, plus:
- Full-day workshop (6 hours)
- 4-5 department focus areas
- Department-specific prompt libraries
- Leadership briefing materials
- Board-ready documentation
- Extended process workflows
- 30-day support + check-in call
- Priority email response
Payment Terms
50% due at booking to secure your date. 50% due upon workshop completion. Payment via check, ACH, or credit card. Net 15 terms available for government entities.
SEE ME IN ACTION
CITY OF EAST POINT, GA
Delivered comprehensive AI literacy training to municipal employees. Demystified generative AI and gave them practical frameworks for responsible implementation across city departments.
COLORING KINFOLK — AI BRAND BUILD
Documented the complete creation of Coloring Kinfolk—an adult coloring book brand celebrating Black American culture—built entirely using generative AI in 30 days. Watch the full process on my YouTube channel, AI Made This Brand.
ATL AI MEETUP COMMUNITY
AI Demo Night presentation showcasing practical AI applications for business. Live demonstrations of generative AI tools and workflows for the Atlanta tech community.
AI COLORING PAGES WORKSHOP
Hands-on workshop teaching nonprofits how to create custom coloring pages using AI tools. Practical creative skills that teams can immediately use for community engagement and fundraising.
TBEX SAN JUAN, PR
“Navigating Effortless Content with AI: A Game-Changer for Creators and Influencers” — Teaching content creators and travel influencers how to leverage AI for streamlined content production without losing authenticity.
QUESTIONS? WE’VE GOT ANSWERS.
What if staff have different tech comfort levels?
Expected! We start with foundations so everyone has context, then move to hands-on practice at your own pace. Department sessions ensure relevance for everyone.
Can this be done virtually?
Yes! We use breakout rooms and shared docs for the same hands-on experience. In-person is ideal, but virtual works great for distributed teams.
What if we don’t have AI policies yet?
That’s common—and fine. Our guidelines document is practical staff guidance, not legal policy. It can serve as foundation for formal policy later.
Will this training become outdated?
The principles—good prompts, appropriate use cases, quality review—don’t change even as tools evolve. We focus on fundamentals that last.
What about union considerations?
We frame AI as workforce enablement, not replacement. Training helps staff do jobs better, not eliminate positions. We recommend involving labor reps early.
How do we know this will stick?
Three things: (1) customized to actual work, (2) written docs to reference, (3) 30-day support for implementation. Not theory—practical application.
HOW WE WORK TOGETHER
FIT CALL
25-minute conversation to discuss your needs, team size, and challenges. No pressure—just clarity on whether this is right for you.
CONFIRM & SCHEDULE
Lock in your workshop date and sign the agreement. 50% deposit secures your spot on the calendar.
DISCOVERY & CUSTOMIZATION
Staff survey goes out, we have our alignment call, and I build custom workshop content for YOUR organization.
WORKSHOP DELIVERY
High-energy, hands-on training. Real exercises. Real results. Your team leaves knowing exactly how to use AI for their work.
DOCUMENTATION & SUPPORT
SOPs, prompt libraries, quick reference guides delivered within a week. 30-day support begins immediately.
LET’S GET YOUR TEAM AI-READY!
Ready for training that actually sticks? Let’s make it happen! 🚀
Schedule Your 25-Minute Call
Rachel V. Hill, MBA
Principal Consultant, AI Made This Brand
“The question isn’t whether AI will affect your organization—it already has. The question is whether your team will be ready.”